Walk through the arrival route
Look at gates, turns, parked vehicles and the proposed unloading area. Tell the rental team about surface changes or obstructions that may affect access. Do not assume a location visible on a map is a workable delivery point.
Arrange a contact who can identify the agreed position when equipment arrives. If access requires a code or escort, coordinate that privately through the appropriate channel rather than posting sensitive entry information in a general form.
Review the occupied layout
Imagine the area with people, tables, tools or cars in place. Keep doors and accessible approaches clear and separate the facilities sensibly from the main activity. If a trailer is proposed, include steps, towbar and connections in the space review.
Discuss the surface and weather exposure with the rental team. Equipment should not be moved or secured using improvised methods. If conditions change materially before delivery, update the plan rather than relying on an earlier assessment.
Leave a route for the final visit
The rental does not finish when guests leave or the crew packs up. Equipment still needs collection access. Confirm who can open the site and whether another supplier may occupy the route before then.
Keep the agreed service contact details available during use. Report a damaged unit, supply concern or blocked approach promptly. A short written brief shared with the people managing the property can prevent conflicting instructions.